السلام عليكم ورحمة الله وبركاته

May peace and blessings be upon you,

Dear Esteemed Parents/Guardians,

We commence with the name of Allah, the Almighty, the Creator, the Sustainer, and the Owner of all things. Additionally, we acknowledge the noble teachings of the Prophet Muhammad (peace be upon him) as our beloved guide. It is vital to note that we do not align ourselves with any political party or group; rather, our allegiance is solely to Allah (SWT), and our identity is firmly rooted in Islam. The path of Islam, as conveyed to us by the Prophet Muhammad (peace be upon him), is the guiding light that shapes our lives.

The Higham Hill Maktab endeavours to establish a foundation for nurturing and instructing our children in the knowledge of the Quran and the Sunnah. Rooted in the teachings of the Quran and the Sunnah, our students will also imbibe Islamic ethics and morals, setting the groundwork for a virtuous life as devout Muslims. With a dedicated faculty and an inviting ambiance, the Higham Hill Maktab is committed to providing exceptional Islamic education. We eagerly anticipate a collaborative journey with parents and other organisations for the betterment of our students.

Our objective is to offer a structured learning environment for both boys and girls, focusing on subjects including Qaidah, Quran, Islamic studies, Fiqh, Seerah, Akhlaq, Hadith, Duas, Salah, and Tajweed.

Yours sincerely,

Abdul Aziz Haffejee Head Teacher

Higham Hill Maktab Policy

Please note that the Higham Hill Maktab retains the right to modify these terms and conditions at any point in time. Any updated terms and conditions can be accessed on the Higham Hill Maktab website: www.hhmaktab.co.uk. Failure to adhere to these terms and conditions could lead to the withdrawal of your child from the Higham Hill Maktab.

We strongly advise a thorough review of these terms and conditions prior to signing this document. A copy of this document can also be found on our website: https://hhmaktab.co.uk/terms-and-conditions/

The Higham Hill Maktab is devoted to furnishing students with a secure and nurturing Islamic learning environment. Our goal is to cultivate a love for Islamic knowledge in children, guided by qualified educators, with the aspiration of achieving the highest educational standards.

Terms and conditions

MANDATORY

It is imperative to consistently respect and adhere to the instructions provided by the Higham Hill Maktab. Please take time to review and understand these terms and conditions. Your cooperation is greatly appreciated as we work together to provide a rich Islamic educational experience for our students.

With gratitude,

ENROL

Higham Hill Maktab welcomes enrolment for students aged 4 to 12 for weekday sessions. Students aged 13 and above are not eligible for weekday sessions but are encouraged to join the Sunday class. Please note that enrolment is not available for children under 4 years of age. Once students reach the age of 14, they will automatically transition to the Sunday session.

CHARGES FEES & Refund Policies

Fees must be paid in advance and on time. Failure to pay fees for four consecutive weeks may result in student withdrawal.

  1. The Higham Hill Maktab operates for 11 months, from September to July, aligning with school holidays. No tuition fee is charged for the month of August.
  2. Monthly fees are £40 for the Normal class, with a one-off admission fee of £25 per child.
  3. Additional costs for books and bags apply.
  4. Hifz lesson fees are £70 per month, charged for 12 months, and Special Attention Class fees are £60 per month, charged for 11 months; please refer to the next page for a breakdown of tuition fees.
  5. No refunds will be issued for withdrawals without prior notification to Maktab, whether through bank transfer or direct debit.
  6. Tuition fees apply for 11 months, including all half-term holidays and two School Open days, but excluding the month of August, for which no fee is charged.
    If classes are cancelled by the landlord (Walthamstow Academy) for more than three days, we will be compensated by being rescheduled on an alternative day.
    During Ramadan and shorter days, classes will be conducted on weekends.

SYLLABUS

Higham Hill Maktab follows the Safar Academy syllabus, as published by Safar Publications. During the sessions, we cover Books One to Eight.

  1. The Higham Hill Maktab primarily employs the Safar syllabus (safarpublications.org). Every student is obligated to follow our prescribed syllabus and teaching methodology.
  2. Please note If a student’s Quranic reading proficiency falls short of the required standard, they will be placed at the appropriate level in Qaidah.

Students are expected to bring the necessary books in accordance with the Safar syllabus provided timetable.

SPECIAL ATTENTION CLASS

If a student is found to be struggling to settle in their class or experiencing difficulties in keeping up with the lessons, they will be temporarily placed in a Special Attention Class. Once the student shows readiness and progress, they will be automatically moved back to their respective class.

SESSIONS

Higham Hill Maktab offers three weekly sessions: Session One, Session Two, and a Sunday Session. Session One and Session Two take place on weekdays, Monday through Friday.

Students are required to attend their designated sessions consistently, with no option to alternate days or time. Participation in other activities during scheduled session times is not permitted. Should a session change be necessary, please contact the Maktab administration in advance for assistance.

SUNDAY SESSION

We accommodate parents who both work during the weekdays or a particular reason by offering Sunday sessions for younger children. However, we recommend enrolling younger students in the weekday sessions whenever possible for a more structured learning experience.

HIFZ SESSION

Hifz session students are required to attend five days a week, including online sessions in the mornings for 30 minutes to 1 hour during shorter days, and in the evenings during longer days. Students may also occasionally be required to attend weekend sessions, depending on their individual progress.

TIMETABLE

The Maktab class timings are as follows: Monday to Thursday, 5 pm to 7 pm. On Fridays, we have two sessions: Session one runs from 5 pm to 6 pm, and Session two is from 6 pm to 7 pm. Additionally, on Sundays, our sessions are scheduled from 10 am to 1 pm. Please be aware that on occasion, there might be a slight delay at the end of the session due to the need for lessons to be completed thoroughly.

WUDU

Prior to attending the Maktab, students are kindly advised to attend to their basic needs, which encompass having lunch, using the toilet, and performing Wudu (ablution) at home.

DRESS CODE (Uniform)

 Parents/Guardians are responsible for ensuring that students adhere to the following guidelines:

  1. Boys should wear white Thobe (Long white dress)
  2. Boys must cover their head at all time while they are in Maktab by wearing appropriate Islamic hat (TUPI or Amama).
  3. Girls are required to wear a black Abaya and a white scarf. Hair must be fully covered at all times

PROHIBITED DRESS CODE

  1. It is not permissible to wearing makeup, lipstick, nail polish, fake nail and other substance.
  2. Boys are not permitted to wear any jewellery, and girls are not permitted to wear immodest clothing.
  3. Stylish or unconventional beard and hairstyles, such as long hair, short back and sides, wedge cuts, or similar styles, are not permitted.

PUNCTUALITY AND ATTENDANCE

It is the responsibility of Parents/Guardians to ensure:

  1. Children arrive at least five minutes prior to the start of class.
  2. In the event of a child’s absence or late, Parents/Guardians should inform the Maktab through the student absent form on our website: hhmaktab.co.uk/student-absent-form.

LATENESS

  1. Late arrivals without valid reasons will not be tolerated.
  2. Students arriving more than 5 minutes after the start of class will be considered late.
  3. Persistent lateness will result in disciplinary action

PICK UP AND DROPPING OFF

  1. Please use the designated drop-off and pick-up car park areas.
  2. Parents/Guardians are expected to pick up and drop off their children on time from the school door.
  3. If there will be a delay in picking up your child, kindly inform the Maktab.
  4. If your child has permission to go home or to the car park alone, please inform the Maktab.

USE OF CAR PARK

  1. The small car park is solely for delivery purposes.
  2. When dropping off or picking up your children at the car park, please ensure safe parking practices that do not obstruct other users.

USE OF TOILET

Older students are generally not permitted to use the toilet unless there is a medical issue. We are more lenient with younger students in this regard, but older students will not have toilet access during lesson time. If your child has a medical condition that necessitates special attention, please ensure that you declare it in the student enrolment form or inform the Maktab.

TOYS/UNNECESSARY ITEMS

Students should refrain from bringing unnecessary items such as pocket games, marbles, cards, and sweets to the Maktab, any such items found will be confiscated until collected by parents.

MOBILE PHONE

Parents are requested to inform the Maktab administration if their child needs to bring a mobile phone to Maktab. Students are required to hand over their mobile phones to their teacher at the start of lesson. Please refrain from contacting your child during lesson times.

LOST AND STOLLEN

In the unfortunate event of lost or stolen items, the Maktab, including its teachers, volunteers, and staff, bears no legal responsibility.

FOOD AND DRINK

  1. Consumption of food and drink is not allowed within the classroom.
  2. Normal water bottles are permitted.
  3. If your child requires water at all times, kindly inform the Maktab.

PENDEMIC

During a pandemic disease outbreak, if your child has tested positive, kindly refrain from sending them to the Maktab. Only children who have tested negative should attend the Maktab. In the event of a complete lockdown prompted by a pandemic disease, lessons will be transitioned to online platforms.

PROCEDURE FOR COMPLAINTS

Parents/Guardians are expected to adhere to the complaint procedure detailed on the Maktab website. Failure to do so might result in our inability to give due consideration to your concerns.

CONCERN

Parents/Guardians are strongly encouraged to promptly communicate any concerns regarding their child’s well-being to the Maktab management. This encompasses matters such as bullying or inappropriate behaviour. Should your concern pertain to your child’s progress, it is essential to engage with the head teacher for guidance.

NO TOLERENCE

The Maktab maintains a strict stance against any form of abusive language, threats, or inappropriate behaviour directed towards students or staff. Ill treatment or disrespect will not be tolerated.

BREACH OF CONDUCT AND WITHDRAWAL RIGHTS

Parents/Guardians are not permitted to take any actions against students or staff without abiding by the Complaints Policy and Procedures. In instances of abusive behaviour or threats, the Maktab retains the right to withdraw students without prior notification.

If parents fail to adhere to the Complaints Policy and Procedures and are found engaging in abusive language, making threats, or any form of disruptive behaviour towards our students or staff, the Maktab will promptly withdraw your children without prior notice.

WITHDRAW WITHOUT NOTICE

Higham Hill Maktab reserves the absolute right to withdraw or discontinue a student’s enrolment at its sole discretion, without obligation to provide any reason or explanation for such a decision.

ACCIDENT OR ILLNESS

In the event that a child falls ill, sustains an injury, soils their clothes, or even wets themselves during class hours, the parents or guardians will be promptly notified, and arrangements will be made for the child to be sent home if necessary.

RESPECT

Students are expected to exhibit respectful behaviour towards their peers, teachers, and staff.

BEHAVIOUR MANAGEMENT

Misconduct and unacceptable behaviour may lead to the expulsion of students.

The Higham Hill Maktab takes serious actions against student misconduct, encompassing behaviours such as being disrespectful towards teachers, fellow students, and members of staff; being disruptive in the classroom; engaging in off-task conversations; using inappropriate language; failing to adhere to the code of conduct; bringing food into the class; causing disturbances; not maintaining proper seating or moving without permission from their chair; using mobile phones; engaging in loud outbursts; engaging in fights or bullying; ridiculing others; running around within the premises; and any other forms of misbehaviour.

STEPS TAKEN TO DEAL WITH STUDENT BEHAVIOUR.

  1. Detention or Booster club may be assigned if a student fails to learn the assigned lesson or does not adhere to the rules.
  2. Parents will receive a text message to collect their child at the specified time.

STEPS TAKEN TO DEAL WITH STUDENT SERIOUS BEHAVIOUR ISSUE.

  1. Meeting with parents will be arranged.
  2. If the behaviour persists, parents will be called to pick up their child.
  3. Continued misbehaviour will result in a 5-day suspension.
  4. As a last resort, students may be asked to leave the Maktab.

FIGHT AND BULLYING

  1. Immediate suspension of one week and parents will be notified for pickup.
  2. Continued misbehaviour will result in removal from the Maktab.

DISMISSAL WITHOUT ANY NOTICE

Immediate dismissal will be enforced if a student is discovered in possession of a knife, firearm, drugs, or is engaged in drug consumption.

UNFORESEEN CIRCUMSTANCES

Parents/Guardians will be promptly informed of unforeseen events such as adverse weather or school cancellations by Walthamstow Academy. Please note that the Maktab may give extra days off due to continuing of bad weather conditions, construction or any other work going on in the school.

RESCHEDULE CLASS TIMING 

  1. Due to shorter days in winter, Ramadan classes are rescheduled to Saturday and Sunday.

HIFZ CLASSES FEES

The Hifz fees they run for 12 months with fewer holidays, so Hifz fees are payable in August as well. Hifz parents paying in cash spread the 12 months of fees across 11 collections, September to July, as cash collection ends in July.

HOLIDAYS

  1. Most holidays align with school holidays; please refer to our website for the term schedule: www.hhmaktab.co.uk.
  2. Approximately 13 weeks of holidays are planned during the 11-month term (September to July), and fees remain applicable for those holidays. The month of August is separate: it is not part of the 11-month term and no tuition fee is charged for it, except for Hifz students, whose fees are payable for all 12 months.
  3. Two school opening evenings are scheduled at Walthamstow Academy.
  4. Two INSET days for staff training.
  5. Two Eid holidays are observed.

Monthly Fees

Normal Class: £40 per month, payable for 11 months (September to July).

Hifz Class: £70 per month, charged for 12 months (September to August). By bank standing order or Direct debit this is £70.00 per month across 12 months; in cash it is £76.36 per month across 11 months (September to July), as all cash must be cleared by the end of July.

Special Attention Class: £60 per month, payable for 11 months (September to July).

Please note: no tuition fee is charged for the month of August for the Normal and Special Attention classes. Hifz classes continue through August because Hifz has fewer holidays than the other classes, so Hifz fees are payable for all 12 months.

Please note: Higham Hill Maktab runs for 11 months, from September to July. There are no classes and no tuition fee in the month of August. The Maktab is also closed during school holidays and for the two Eid holidays.

Hifz classes are the exception: they run for 12 months with fewer holidays, so Hifz fees are payable in August as well. Hifz parents paying in cash spread the 12 months of fees across 11 collections, September to July, as cash collection ends in July.

How the Bank Standing Order & Direct Debit; Works Out (Normal class tuition fee £40 per child per month)

Normal Class: £40 x 11 months = £440 ÷ 12 months = £36.67 per month.

Special Attention Class: £60 x 11 months = £660 ÷ 12 months = £55.00 per month.

Hifz Class (BT or DD): £70 x 12 months = £840 ÷ 12 months = £70.00 per month.

Hifz Class (cash): £70 x 12 months = £840 ÷ 11 months = £76.36 per month, September to July, as cash collection ends in July.

A bank standing order or Direct Debit can only be set up as 12 equal payments. This means a payment still leaves your account in August, but you are not being charged for August — the 11 months of fees are simply spread evenly across 12 payments. Parents paying by cash pay for 11 months only, September to July.

SIBLING DISCOUNT

Families with more than two children at the Maktab receive a 10% discount from the third child onwards. With one or two children the full monthly fee is payable. Once a third child joins, 10% is taken off the family’s whole monthly bill.

The 10% is taken off the total of all the children’s fees, whichever classes they attend.

Example – three children in the Normal class: 3 x £40 = £120, less 10% = £108 per month.

Example – four children in the Normal class: 4 x £40 = £160, less 10% = £144 per month.

 

MONTHLY PAYMENT TABLE FOR MAKTAB

All amounts above already include the 10% sibling discount, which applies from the third child onwards. Cash payers for the Normal and Special Attention classes pay for 11 months only, September to July — nothing is paid in August. A bank standing order and Direct Debit must be set up as 12 equal payments, so the 11 months of fees are spread across 12 instalments; August is still not charged. Hifz fees are payable for all 12 months, including August, because Hifz classes have fewer holidays. Hifz parents paying in cash pay the same 12 months of fees over 11 months collections, September to July, at £76.36 per child per month, because cash collection ends at the end of July and must be cleared by then.

PLEASE NOTE THAT YOU MUST NOT CANCEL THE DIRECT DEBIT WITHOUT INFORMING THE MAKTAB